SUMMARY:
The Accounts Payable Specialist is responsible for analyzing all accounts payable documents for accuracy, investigating questionable data and taking corrective action when necessary. This position requires great initiative and judgment to make sure all invoices and coding are accurate and have been properly documented and approved prior to payment.
RESPONSIBILITIES
- Review all invoices and process weekly check runs
- Match invoices with purchase orders, requisitions and evidence of receipt of goods or services.
- Interface with Purchasing and Receiving departments, and has a firm understanding of both functions
- Prioritize invoices according to cash discount potential and payment terms
- Reconciles expense reports and process credit card statements
- Reconcile vendor statements, research and correct discrepancies and answers vendors’ inquiries
- Reconcile fixed asset inventory to general ledger and maintain schedule
- Maintain 1099 records and file annual returns
- Research and resolve Vendor Service Returns and Purchase Price Variance discrepancies
- Assist in month end closing
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Assist with other projects as needed
SKILLS KNOWLEDGE AND ABILITIES
- Ability to read and interpret general business forms and government documents
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
QUALIFICATIONS (Education and experience)
- 2+ years of Accounts Payable experience
- A degree in Accounting or related field preferred
- Must be well organized, detail oriented, and reliable
- Intermediate to advanced Excel skills
- Possess strong organizational and time management skills and a professional attitude
- Good knowledge of (GAAP) General Accepted Accounting Principles
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
